The PFLAG Washburn-Chequamegon Bay Chapter (Chapter) shall be governed by a Board of Directors, consisting of the President, Vice President, Secretary, Treasurer, and members-at-large. Each of the board of directors shall be a general member of the Chapter in good standing. Board members should be representative of the larger membership with the intent to have diverse and inclusive representation on the board.

• Serve a minimum of 2-year term, with potential to extend and/or serve as an officer.

  • Term limits: No officer of the Chapter may serve more than three consecutive two-year terms in the same position. No officer or other board member may serve on the board for more than ten years.

• Set organizational policies, establish, and implement the Chapter’s strategic plan.

• Review agenda and supporting materials prior to board and committee meetings.

• Attends and supports board meetings, events, and other PFLAG activities.

• Approve the Chapter’s annual budget, audit reports, and material business decisions; being informed of, and meeting all fiduciary responsibilities.

• Stay informed and conscientiously participate in the decisions of the board.

• Assist in identifying and recruiting other board and organization members.

• Ensure the commitment to a diverse and inclusive board that reflects the community the Chapter serves.

• Serve on committees or task forces and take on special assignments, as needed.

• Assists in developmental activities, fundraising, and seeking out corporate sponsors.

• Take leadership and responsibility for carrying out individual assignments.

• Act in the best interests of the organization. Understand and abide by PFLAG’s confidentiality and non-partisan policy.

• Disclose potential conflicts of interest and excusing themselves from discussions and votes where conflict of interest exists.

• Maintain the confidentiality of board deliberations and publicly support the decisions of the board, including where there may have been disagreement.

• Be respectful and promote unity. Encourage, enable, and support the participation and contributions of other board members. Listen to and consider differing perspectives.

• Become knowledgeable of PFLAG culture and positively represent PFLAG in the community.

• Promote membership growth and diversity; identify and mentor new leaders and volunteers.

• Commitment: 10-15 hours per month, may be more for Pride Month or special events.

• Presides over board meetings and casts votes as a member of the board, though not in votes of general membership.

• Works with the Board of Directors to establish board meeting agenda and objectives.

• Leads board of directors in determining strategic direction and planning.

• Participates in all key decisions.

• Public face of the Chapter - first choice to present at community meetings.

• Facilitates “Third Thursday” meetings.

• Ensures the board and committee members schedule and facilitate ongoing PFLAG events focusing on education, advocacy and community building.

• Signatory on public records and financial accounts.

• Bears primary responsibility for the smooth functioning of board meetings and for comity between board members.

• Acts as the primary mediator, or designates a proxy, in board member disputes or conflicts.

• Communicates with PFLAG National.

• Commitment: 10-15 hours per month, may be more for Pride Month or special events.

• Assists the President and provides institutional knowledge.

• Presides over board meetings when the President is unavailable.

• Works with the President and the board of directors to establish board meeting agenda and objectives.

• Commitment: 10-15 hours per month, may be more for Pride Month or special events.

• Formalizes meeting agenda and takes minutes at meetings.

• Keeps a record of all formal communications and a book of minutes of all meetings of the board.

• Oversees the maintenance of the Chapter’s Google Workspace and associated tools.

• Serves as the file custodian and manages the documents in the Chapter’s corporate file, both physical and electronic.

• Certifies and keeps the official Chapter Bylaws up-to-date and facilitates an annual review by the board.

• Assists with writing and disseminating official letters on behalf of the Chapter.

• Maintains the Chapter’s member mailing lists and coordinates correspondence, both hard copy and electronic.

• Maintains an up-to-date inventory of the Chapter’s property and equipment.

• Working with the Treasurer, maintains the Chapter’s membership database and completes required annual reporting responsibilities to PFLAG National.

• Commitment: 10-15 hours per month, may be more for Pride Month, special events, and tax season.

• Creates and maintains the Chapter’s financial statement(s); maintaining accounts, paying bills, monitoring cash flow, and reconciling monthly bank statements.

• Files required annual IRS and State forms, including 990-N, by due dates.

• Provides monthly treasurer’s report at board meetings.

• Leads the board in the establishment and approval of an annual budget.

• Serves as the signatory on financial accounts.

• Tracks membership fees and donations.

• Working with the Secretary, maintains the Chapter’s membership database and completes required annual reporting responsibilities to PFLAG National.

• Uses QuickBooks software in accordance with nonprofit best practices.

• Provides oversight when applying for, accepting, and tracking the use of grants and outside funding. This includes funds given for annual scholarships.

• Commitment: 5-10 hours per month, may be more for Pride Month or special events.

• Attends board meetings and Chapter lead or sponsored events.

• Provides ‘Wealth, Wisdom, or Work” (at least one).

• Reads and actively participates in votes and conversations.

• Serves as liaison and facilitates communication between the board and Chapter members.

• Assists the officers in carrying out the work of the Chapter.

• Contributes to at least one area of opportunity supporting overall board function (Communications, Development, Event Planning, or Membership - see below for more details).